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Exhibiting Details

exhibitorcoverThe countdown is on to Canada’s Premier Veterinary Conference! We can't wait to see you Jan. 25-27, 2024 at the Westin Harbour Castle in Toronto.

For everything you need to know as a conference exhibitor, review the Exhibitor Prospectus.


Floor Plan

View the exhibit hall and tabletop floor plan and exhibitor listing. If you need to adjust your company name, contact Sasha Basiri, manager of events and sponsorship, at


Badge Registrations, Meal Orders and CE Passes

Review the exhibitor badge registration form for information on number of badges included with booth rental space, instructions on ordering meal tickets and to register any of your representatives for conference sessions. Each individual of your party must be registered under their own name, title and email so we can create a unique badge and QR code. 

Complete your online registration form and submit your answers by Dec. 15. 


Customs Recognition Letter

To receive a copy of the Canada Boarder Services Agency letter, which must be presented to a Canada Customs Official at the time of entry into the country (for US exhibitors), contact Sasha Basiri, manager of events and sponsorship, at


Show Services and Furniture Rental

Stronco, our official show services company, will be able to assist you will all your logistical and material handling needs. Review the order form to learn how to place your order online and contact for any inquiries. Stronco can also assist with your booth furnishing needs. If you require tables, chairs, carpeting or decor, contact

There are no furnishings included with booth rentals in the exhibit hall, however tabletop displays will be provided with an eight-foot skirted table and two chairs.


Audiovisual and Electrical Services

For audiovisual and electrical booth services, you can contact Encore. Review the order form to learn how to place your order and contact


Lead Retrieval Service

Conexsys is our official lead retrieval and conference registration partner. Review the order form for available lead retrieval services and how to place an order, and contact for additional inquiries.


Moving In and Out

Confirmation of your move-in time will be provided in early January. Exhibitors will not be allowed access to the loading docks until their designated move-in time, unless arranged in advance. Move in will take place on Jan. 24, and teardown can start no earlier than 1:30 p.m. on Jan. 27. Adherence to your assigned move in times should help in making the overall move-in process as smooth as possible.


Hotel Accommodation

OVMA's room block at The Westin Harbour Castle has officially sold out. We are working on securing another room block at a nearby hotel. We appreciate your patience and will advise as soon as we have information on a new hotel.


Sponsorship Opportunities

Review this list of remaining sponsorship opportunities. If you have questions regarding specific packages or advertising opportunities, contact Sasha Basiri, manager of events and sponsorship, at

The deadline for ads in the final conference is Nov. 27. Venue graphics artwork must be submitted by Jan. 5. Some branded swag items are subject to supply-chain/production restrictions - contact to confirm availability and timelines.


Phone: 905.875.0756 / (toll free) 1.800.670.1702


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