Exhibitor Information
2018 OVMA Conference and Trade Show Exhibitors' Prospectus is now available!
The Ontario Veterinary Medical Association is excited to once again be hosting the 2018 Conference and Trade Show Jan. 25-27, 2018, at the Westin Harbour Castle in Toronto.
Given the continued demand for exhibit space, and to ensure all interested companies have an equal opportunity to acquire space in the trade show, OVMA will allocate exhibit space using a lottery draw.
Companies interested in exhibiting at the 2018 OVMA Conference and Trade Show are required to submit an Exhibitor’s Application & Contract form and Product Classification form, completed in full, by 12 p.m. (noon) on June 22, 2017.
All companies that submit a completed Exhibitor Application & Contract form and Product Classification form (see pages 29 and 30 of the Exhibitors’ Prospectus) by the deadline will be entered in a lottery to determine the order of exhibit space allocation. Applications will be drawn at random, and exhibit space will be assigned on that basis until all the available spaces have been allocated.
Please return your completed Exhibitor Application & Contract form and Product Classification form to the OVMA office by email to pdawson@ovma.org. Or print and fax the forms to the OVMA office at (905) 875-0958 or toll-free at (877) 482-5941.
A completed and signed contract must be received to reserve space. Payment must be provided with the application (Visa or Mastercard only). If paying by cheque, the cheque must be received within two weeks of confirmed space allocation to your company or the space will be released. Invoicing for trade show space is not an option. For more information, please refer to page nine of the Exhibitors’ Prospectus.
OVMA's 2017 Industry Partners have already chosen their 2018 exhibit space. An updated floorplan has been included to demonstrate these reserved exhibit locations. The exhibit spaces shown in grey are no longer available. Please be sure to refer to this updated floorplan before completing your top four preferred booth choices on your application form.
As space in OVMA’s Conference and Trade Show is limited, preference will be given to companies offering products or services designed specifically for use by veterinarians or veterinary hospitals. Companies that serve small animal businesses generally or whose products are intended primarily for use by veterinary clients may be allocated space at OVMA’s discretion.
Please note: as demand for exhibit space invariably exceeds the available supply, receipt of your completed exhibit application by OVMA within the designated two-week timeframe does not guarantee that you will be allocated exhibit space through the lottery process.
Questions can be directed to Patty Dawson, OVMA's manager of continuing education, by emailing pdawson@ovma.org.
