Exhibitor Information
After a careful review of future scenarios regarding the COVID-19 pandemic, including the rise of COVID-19 cases in Ontario and continued public health restrictions, OVMA has concluded that it won't be possible to hold its 2022 Conference and Trade Show in January without jeopardizing the health and safety of delegates, as well as the overall event experience.
With all aspects in consideration, the association has decided to postpone its 2022 Conference and Trade Show, which was scheduled to take place Jan. 27-29, to July 14-16, 2022.
OVMA remains optimistic that it will be able to welcome members in person to its 2022 Conference and Trade Show in July. Below are answers to some frequently asked questions. For additional information, contact Patty Dawson at pdawson@ovma.org.
We rented a booth for the January 2022 event. What does this mean?
There are two options available for all confirmed January 2022 exhibiting companies. If your company was confirmed to exhibit, review the below options and let us know how you wish to proceed by Wednesday, Sept. 8.
Option 1
Keep your current booth rental for the new OVMA Conference and Trade Show dates (July 14-16). Choosing this option secures your booth in its current location for the event (i.e., everything remains exactly ‘as is’).
Option 2
Cancel your booth rental. All booth rental fees already paid will be refunded to you, however, choosing this option means that you will forfeit your current booth space, making it available to other prospective exhibiting companies.
What if we cancel our booth rental now, but change our mind in the future?
At this point, the 2022 trade show is sold out and there are a number of companies on a waiting list for space cancellations. If you relinquish your space, you may be able to re-apply for available 2022 trade show space when and if the allocation process is necessary once again (mid-to-late November 2021). However, you will be competing in a lottery for any available space with other companies, and there is no guarantee that you will be awarded booth space again.
We signed on as an advertiser or sponsor for the 2022 OVMA Conference. Now what?
As with booth rentals, you can opt to maintain your current sponsorship commitments by rolling them forward to the July 2022 event or by cancelling. Any cancelled opportunities will be made available to other potential sponsors when an updated flyer is made available later this fall.
OVMA hopes to move the current CE program forward to the new July 2022 conference dates. The association will work with all scheduled presenters over the coming weeks to confirm continued interest and availability and will keep all session sponsors apprised of any changes.
Be sure to review all this information and let OVMA know how your company would like to proceed by Wednesday, Sept. 8. Any cancellations of booth rental or sponsorship commitments must be received in writing. For additional questions, contact Patty Dawson at pdawson@ovma.org.
The Exhibitors’ Prospectus for the 2022 OVMA Conference and Trade Show, reflecting the new July 14-16 dates, will be made available to all potential exhibitors within the coming weeks.
Thank you for your patience and understanding as we continue to pivot and change plans to help ensure the health and safety of both delegates and members. We look forward to working with you as we continue to navigate through these challenging times.